Opposing Office Politics


Hi, Anita:

Two groups of my co-workers have been at odds with each other for the past month. There was a disagreement over the way a project was handled and now it feels like the office is a war zone. I have tried my hardest to mind my own business but I can feel everyone involved trying to pull me in their direction. How do I stay out of the game of office politics?

Dear, Caught in the Middle:

Office politics is present in almost every work environment. Whether you are a forklift driver in a warehouse or an assistant in the executive suite, these games have been known to crash even the best office parties.

Office_GossipI have a few tips for you that will help you steer clear of political mumbo jumbo and center your focus on what matters most: your job!

  1. Do not engage in gossip. Avoid involving yourself in rumors and off-work topic discussions. Seriously, do not touch it with a 10-foot pole. All it will do is get you caught up in the games even more. You will be no better than your coworkers who are in the midst of this spat.
  2. Be a great listener. Not all gossip can be avoided, especially when it is shoved right into your lap. To not be rude or disinterested, practice your listening skills. The other person may need to vent about their opponent, but that doesn’t mean you have to give your opinion. Be a sounding board for their feelings and then politely carry on with your day.
  3. Keep your personal life private. Keep your personal information just how it should be: personal. To avoid conflict, do not discuss politics or religion while you are in the office. Your opinions and preferences that do not relate to work are on a need-to-know basis. As for your coworkers, they fall under the “do not need to know” category.
  4. Be positive and complimentary. Like your mother and I will always tell you, “If you don’t have something nice to say, don’t say it at all.” The same rings true in the workplace. You don’t want to start building a reputation of being a Debbie Downer.
  5.  Keep your interactions on an even keel. Be aware of how your interactions with your coworkers, superiors and subordinates are being perceived by others. Unequal treatment will be recognized immediately and could form a breeding ground for even more office politics.
  6.  Stay focused. Nothing can be better for you and your career than staying focused on doing your job well. If you keep your goals and tasks top of mind, you will not only be a more productive employee, but you will set a higher standard for your peers. The troublemakers will begin to see that you do not have time to engage in their quarrels or drama.

Readers, what tactics do you employ to avoid office politics?

Check out this video to see how to best avoid bad office politics:

Have a question you would like to ask? Visit http://anitaclew.com/ask-anita/.

Warm Wishes,

Anita

Tips for Time Management


Hi, Anita:

My business has seen a huge jump in orders and we are firing on all cylinders. I definitely welcome the increase in pace and couldn’t be happier with the pick-up in the economy. But I am worried that before long I will find myself with too many things to do and not enough time to do it. What tips do you have for time management?

Dear, Crunched for Time:

Time management is a great tool for everyone to master. When time begins to vanish right before your eyes, it is good to have a set plan in mind on how to keep your life in order. One thing that always fascinates me about time… when all we have is time, it creeps by, and when we don’t have enough, it seems to fly out the window.

Time_Mgmt

Here a few tips to keep that wily and unruly time of ours under control.

  • Take the first 30 minutes of your day planning out your day.
  • Prioritize your tasks. Separate them into those that must be completed today, those due tomorrow, those due next week, and so on. This will give you a good checklist to work from.
  • Record your daily activities and analyze the time you spend doing each type of task. When you look back after two weeks, you will be able to better understand where you can save 5 minutes here or 10 minutes there.
  • Don’t be afraid to set aside “Do Not Disturb” time for yourself. Get the most important tasks completed and out of the way during these hours.
  • Budget time in your day for unanticipated interruptions. Trust me, they come out of nowhere when you least expect them.
  • Remind yourself that you are only human, and it is impossible to get everything done in a day.
  • Schedule time about every half hour to respond to emails in your inbox. If something is urgent and needs your immediate attention, instruct your staff to either call or visit you in your office.
  • Get plenty of sleep, exercise, and eat a healthy diet. It will help you have more energy and the fuel to stay focused on the tasks at hand.

A good video to watch is below from Dr. Darryl Cross. It is a bit longer than my usual visual entertainment but worth every minute:

Readers, what do you think is the biggest time-waster during your day? Do you have a secret tip you would like to share with the Clew-munity?

Best wishes,

Anita

Have a question you would like to ask? Visit http://anitaclew.com/ask-anita/.

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Seeking Solutions for Obamacare


A reader writes…

Hi, Anita:

As the HR Director of a company with 56 people, Obamacare is on the top of my mind. My company is on the fence about what we should do. We don’t want to let go 7 people to be under the magic number of 50, but we want to avoid the steep penalties. What are your thoughts on how to best handle this new law as an employer or business owner?

Dear, Seeking a Solution:

Thank you for the question! Business owners and employers are all struggling with the looming question of how they will handle the coming implementation of Obamacare’s penalty provisions. I am glad to hear that my readers are already thinking about the subject and beginning to get their strategies in order now. In your situation Doctor_Handswith just over 50 employees, you are in the category that must provide affordable health insurance or face hefty fines.

After doing some research and evaluating the options, I have determined that the best course of action for businesses like yours is to move your excess employees over to a staffing firm’s payroll. Here is how I came to this conclusion.

  • By migrating 7 workers to a staffing firm’s payroll, you can cut your “full-time equivalent” staff below the 50-person limit, which means your company will not be subject to fees and penalties. The staffing company becomes the official employer of record and is responsible for providing health care or absorbing the penalty. In our reader’s case, if they were to move Medical_Filesthe 7 people from their payroll to a staffing company, it could save them $14,000 in penalties and potentially even more in insurance costs.
  • Some staffing firms offer health benefits to their temporary employees, relieving you of any moral concern or burden. My favorites are Select Staffing, RemX Specialty Staffing, Remedy Intelligent Staffing, and Westaff.
  • Lower insurance rates for your employees.  Larger staffing firms have so many employees on their insurance plans that they are able to negotiate great group rates. This cost savings can be passed on to you.
  • By moving your a portion of your workforce to a staffing firm, you will not be required to comply with the complex reporting requirements. The employer must report regularly to the IRS, its employees, and to all states in which the company does business. This will reduce costs and provide a savings in administrative overhead.

On a recent episode of his CNBC show Mad Money, financial analyst Jim Cramer noted that the demand for temps is mushrooming, “fueled in part by the pending implementation of Obamacare.” He says: “Businesses of all sizes are searching for ways to cope with this law, and the easiest way to avoid paying these expenses is to hire more temps.”

Employers, what are your plans for managing the Obamacare mandate? Will you be turning to staffing firms for help?

Best wishes,

Anita

Have a question you would like to ask? Visit http://anitaclew.com/ask-anita/.

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Be Happy – All Day, Every Day


Hi Anita,

I have started to notice that when I am in a fantastic mood I tend to have a much better day at work and get so much done. My positive attitude even has an effect on the rest of the team. From now on, I want to set a positive and proactive tone throughout my office. How can I send my staff and myself down the happy path from the start of the day to the end?

Happy People

Hello, Happiness Helper,

Thanks for the great question. Nothing makes your day go by faster and better than a good mood. I think it is the number one determining factor of how we act, feel, and present ourselves. Even if we do not verbalize how happy or upset we are during the day, it is easily communicated through our reactions to stress, body language, and overall demeanor. I have seen my share of up and down days during my long life but have come up with a strategy of my own to overcome almost anything in my way.

Every night, I set my morning alarm to go off 15 minutes ahead of schedule. I use this extra time for what I call “positive reinforcement.” It is the time when I can do something positive for myself without any interference. I will usually read some selected positive affirmations, look at the nature outside of my window, or spend some time playing with my cat, Clew-cifer, before any outside nuisance can sour my mood. Choose an activity that takes little effort and gives you something to smile about as the day progresses. Coffee or your favorite breakfast meal can be added in here as well. Doesn’t breakfast in bed sound good to anyone else?

Many people view their commute to and from work as a daunting and unpleasant task. Being behind the wheel, navigating through traffic, and steering clear of worldly hazards sounds stressful. What I have done is switch my mentality on the commuting conundrum. Instead of dreading it, I look at the drive as 30 minutes of ME time! I put on my favorite mix tape (created by yours truly) and get myself excited for the day ahead.  It is where I only focus on myself and the things I look forward to accomplishing today.

When you get to the office, be sure to get your work day started with a big smile. Smiling is contagious and will spread like wildfire. Even if you don’t feel happy or in a great mood, research has shown that even fake smiles have a positive effect on how you feel. When someone asks “How are you doing this morning?” or “How is your day treating you?” Happy!respond with something positive. I try to stick with responses like “I am great! How about yourself?” or “Today is going great so far!” Be sure to add in that smile! Refrain from telling others all about your troubles or how awful you feel. I’ll bet that 9 times out of 10, a positive response is better received.

Most employers allow their staff two 10-minute breaks throughout the day on top of a lunch break. Get your blood moving and the endorphins pumping by taking a short walk outside. This is and has been a great stress reliever for me for some time now. I find that I am much more productive and more alert, which contributes to my overall sense of happiness and well-being. It gives your brain a break and lets you refocus your energy on the positive.

As the closing bell rings, be sure to leave your work at the office. The evening hours are there for you to partake in non-work activities and do something you enjoy. If that is reading a book on your couch, grabbing dinner with a friend, or catching up on the latest football game, be sure you allow yourself time to indulge in simple pleasures.  Before calling it quits for the day, try your best to remove all negative thoughts from your mind and think of what was positive during the day. What were you able to accomplish? Remember a few things that made you smile. It can be as small as enjoying a candy bar after lunch or seeing an improvement in your productivity. Just end your day on a positive note!

A friend of mine shared this great video that I can’t help but smile at. We should all try to be this happy and cheery in the morning.

What do you do to make your days pleasant and positive? I would love to hear them!

Have a question you would like to ask? Visit http://anitaclew.com/ask-anita/.

Warm Wishes,

Anita

Making Time To Exercise


A reader writes:

Hi Anita,

I have sworn to myself that this will be the year that I successfully keep my New Year’s Resolution. For many years, I have tried to eat healthier, make smarter choices, and get more exercise into my daily routine but I seem to fall of the wagon in a matter of weeks. What can I do to make sure I succeed at my goal and become a healthier, better me?

Thanks for the question, Eager to Exercise,Man Stretching at the Office

During the holiday season, many of us see our weight creep up on the scales — to the point that we make Santa Claus himself look like a runway model! One too many of Grandma’s famous cookies or an extra helping of mashed potatoes here and there can really expand the waistline. It is no wonder that the top New Year’s Resolution is to become more physically fit and get healthy, according to a survey conducted by FC Organizational Products in December 2011. With the hustle and bustle of our daily lives, where can you find the time to fit in exercise and smart diet choices? I have a few ideas that will help you be more active, involved in your health, and keep your resolutions all year long – even at work!

  • Avoid the elevators. Take the stairs whenever possible.
  • Park your car at the far end of the lot. Depending on the size of your parking lot or structure, you can make up for the half of a cookie you grabbed walking out the door. Remember, every step counts!
  • If possible, walk or bike to work. You are already leaving time to complete your standard commute. At least double your normal commute time and put your shoes and pedals to the pavement.
  • Find more opportunities to stand while working. Standing will increase blood flow throughout your body and relieve some soreness from muscles. It also takes more effort from your body to stand than it does to sit. Try taking a call with a head set or trade emails and phone calls for a walk over to a co-worker’s desk.
  • Make room for a quickie walk. Utilize your allotted break times or put 20 minutes of your lunch break aside to take a brisk walk around the building, either outside or inside.
  • Swap out your regular office chair for a large fitness ball.
  • Rise and shine. Wake up an hour or so earlier and take a fitness class at a local gym. By the time you get to work, you will be running on the energy you just earned at the gym and you also have freed up a whole hour after work for other activities.
  • Bring your exercise clothes to work with you. Anything you can do to make getting a workout in easier the better. You are also limiting your excuses for not making it to your sweat session.
  • Keep a set of these guys (look left) at your desk.
  • Make a run for it. Bring your lunch to work with you and swing by the gym on your lunch break. Even 25 minutes of exercise will have a positive effect on your day and health. Once you get back to the office, eat at your desk and refuel from your great workout.
  • Join or start a sports team at your work. Gather your co-workers for a game of kickball or basketball after work. Having other people depending on you and holding you accountable for the team will make it harder for you to wimp out at the last minute.
  • Snack the smart way. At all costs, avoid the vending machines at your office. These on -the-go food facilities are full of high sugar, calorie, and salt options with little to no nutritional value. Keep healthy snacks like fresh fruit, unsalted nuts, raw veggies, and yogurt with you or in the office fridge. For tips on how to keep it safe from thieves, check out my post, “Bring Your Own Lunch, Bandit.”

DumbellsI hope these tips help you stay on track with your New Year’s Resolution goals. Remember that it takes time to transition into new habits and ways of life. Make your goals small and achievable. If you have a slip-up or fall off the tracks, don’t give up. Pick yourself back up and start fresh.

What are you trying to achieve in 2013? What advice do you have for others trying to make their goals in the New Year?

For a quick workout while you are at the office, check out the video below!

Have a question you would like to ask? Visit http://anitaclew.com/ask-anita/.

Best of Luck,
Anita

Hire Our Heroes!


Today, we celebrate the courageous actions and valor of the servicemen and women who served in our country’s armed forces. Let us take a moment to thank them for their service and sacrifice in the name of freedom this Veteran’s Day and every day.

After last week’s post offering advice to recently returned veterans, I have been inspired to take it one step further. Hiring managers, I am talking to you. The large pool of skilled and accomplished veterans is some of the top talent available. Many of you may ask what skills and traits military personnel have that are applicable to your businesses.

There are many!

Veterans hold specials sets of skills that are so engrained in their being, they have become second nature. Determination, dedication, and drive are some that come to mind — all three highly valued qualities that any business owner, supervisor, or hiring manager would hope to bring to their teams.  I could go on and on, but I will simply highlight the top 10 reasons why you should put our veterans on your payroll!

  1. Leadership – The most successful military personnel are incredible leaders. They have the traits and characteristics to inspire and motivate those around them. The ability to lead and get the best from the members of the team is a priceless attribute.
  2. Global experience – Veterans have experience in a wide variety of regions around the world. They are used to adapting to different cultures and experiencing life/business from other viewpoints.
  3. Exceptional learning curve – Upon entering the service, military personnel must quickly master a series of skills and competencies that are required for survival. This experience allows veterans to quickly adapt and accomplish tasks that may take others months to achieve.
  4. Teamwork – Individual and group productivity are required in the military setting. Servicemen and women are familiar with working together as a team and understand the importance of personal responsibility to one another and accountability in a group setting.
  5. Ability to deliver results under pressure – Resourcefulness and adhering to tight time schedules are common occurrences in the military. Veterans are trained to organize and tackle priorities no matter what difficulties they are faced with.
  6. Respect for authority and procedures – Military vets understand the importance of structure to an organization. They value and encourage a clear set of rules and regulations that help maintain and support strategy.
  7. Integrity – This is a characteristic that is hard to come by in today’s environment. Veterans understand the value of hard work, persistence, honor, and honesty. Many have been involved in missions that require high level of secrecy and security clearance.
  8. Adherence to safety standards – Safety is a major concern in the military with regard to fellow servicemen and civilians. Military personnel believe in maintaining a safe and healthy environment; protection of colleagues and equipment is a top priority.
  9. Working knowledge of technology and machinery – Veterans are trained to effectively use the latest computers, machinery, and technology to achieve goals and accomplish tasks. If they are unfamiliar with a piece of equipment, I’ll bet my favorite set of knitting needles that they will be heads down until they can operate it with their eyes closed.
  10. Positive outlook – Even under the most dire circumstances and grim futures, military veterans have the intrinsic knowledge and skills to triumph over adversity. As mentioned in the beginning of this post, drive, determination, and the desire to achieve greatness and success for the team are of the highest priority.

As if all that weren’t enough…  thanks to the Returning Heroes Tax Credit, employers will receive tax credits for hiring veterans —  40% percent of the first $6,000 in wages (up to $2,400) for short-term unemployed vets and 40% of the first $14,000 in wages (up to $5,600) for vets who have been unemployed longer than 6 months.

Employers, what are you doing to recruit and hire military veterans? If you are uncertain of hiring veterans, what is your reasoning?

Here is a video sharing the many ways that you can help support our veterans.

Building a Beneficial Brainstorm


A reader writes…

Hi Anita,

I am looking for a fresh new way to get the creative juices flowing in my team. I have tried to host a brainstorm but was not successful as I had hoped. What do I need to do to have a brainstorming session that promotes creative thinking and will be beneficial to all involved?

Hi, Brainstorm Builder!

Bringing together a group of talented individuals with unique perspectives can do wonders for your team. But in order for a brainstorm to function properly, you will want to follow this simple plan and include an assortment of key elements that will really make the sparks fly.

Put together a Dream Team. For brainstorming to work at its best, youBrainstorm are going to need the number one, most important ingredient…brains! An ideal number is 6-10 people, and to throw some interesting twists into the mix, bring in a person from a different area of expertise. For example, if you work in Marketing, invite some members of the sales team to participate in your discussions. Different perspectives bring forth new ideas!

Bring in an outside facilitator. This individual should be someone from your company, but from a different department. Many people default to appointing the manager or department head to lead a brainstorm discussion. I think it is best to avoid this approach as it can lead to shaping and guiding ideas back to the standard mold.

Escape from the ordinary location. Break away from the day-to-day scenery of the office for brainstorms. Parks and playgrounds are a great location, as well as museums and scenic outlooks. Better yet, try a location that is applicable to your brainstorm goals. If you are thinking of new ways to encourage children to eat more vegetables, why not visit a local farm or farmers market. These visuals will awaken creativity!

Define the problem and what you are trying to achieve. Once you have determined what the goal is of the brainstorm and what you hope will come out of discussion and reflection, get the wheels turning. Ask participants to begin thinking about ideas on how to solve the problem and request that they come to the table with at least 3 alternatives and solutions to share with the group.

IdeasThink outside of the box. Make it clear to your team that there are no wrong answers at the brainstorm. Encourage your staff to dream wildly and come up with solutions that may lie outside of the norm. Stir up the wild thinking and see how far they can push themselves and stretch the boundaries. If it weren’t for this kind of thinking, who knows where we would be? Imagine a world with no electricity. Airplanes. Telephones. All very scary thoughts and all way outside of the box.

Quantity, not quality. Yes…you read that right. We are looking for the most content as possible here, people. Ideas can later be sifted through and viability/quality can be determined. The more ideas you have the more you have to work with and build upon.

Build off of one another. One idea has the potential to spur hundreds of other ideas. Encourage participants to “piggy-back” off of the creativity of others.  It will help produce more ideas and help the group move forward together.

Designate a note taker. If all goes to plan, ideas will be flying left and right. Be sure to have a person whose sole purpose is to capture and record all ideas and information being discussed. You don’t want any of that creativity to slip through the cracks.

Now that you have all the ideas on paper, I suggest bringing everyone together one final time to review the ideas. As a group, discuss and then select the strongest ideas. It may take a few rounds of brainstorming to come up with the ideal solution. Once you have narrowed it down, assign follow-up activities for the ideas you have designated as contenders. You will want to set deadlines, hold your team accountable, and keep track of the progress.

See this video for some other great tips about brainstorming and some silly ideas on preserving gum…Crazy, right?

What have you found to be the best tips for brainstorming?

Sincerely,

Anita

Have a question you would like to ask? Visit http://anitaclew.com/ask-anita/.

Sharing Strategic Leadership


A reader writes…

Dear Anita,

I have been hearing about strategic leadership a lot lately. From what I have read, it seems like a pretty great leadership technique, but I need more information on the topic. What can you tell me about strategic leadership and what it can do for my team?

Thanks for the question. It appears that strategic leadership is one of the new buzz words in business. People are always looking for ways to become better leaders for their company and develop innovative plans to get ahead of the competition. So you want to be a strategic leader, huh? Here are few key points about this type of leadership and what you need to do to make it successful.

Strategic leaders are growth- and goal-oriented. They strive to get the best from their employees. Encouragement, equal Leadershipexpectations, and lead-by-example strategies are what make these leaders the most successful. A sense of equality is rarely seen in large well-established corporations. Employees are more likely to put in the extra effort and go the extra mile if they feel their contributions are being appreciated, recognized, and having an impact on the company and their peers. With this increased input comes a greater level of output in the form of higher productivity. More productive workplaces are much more efficient, cost less to operate, and have an improved rate of return. The increased productivity encourages best practices and streamlined process that are in the best interest of the company as a whole.

Future planning and awareness of the industry are key components to being successful as a strategic leader. You will develop a keen ability to foresee future issues due to growth and expansion. To prepare, additional funding should be invested in educating and providing opportunities for your staff to take responsibility of their future and execute their Leadersrole in the company as changes begin to occur. The employees will learn to act, think, and work in ways that have the best interest of the company in mind. With proper training and skill maintenance, decisions that may have previously needed additional management approval or second opinions can be made in half the time without expelling and wasting additional resources.

Coaching and mentoring  staff is one of the many blocks found in the foundation of strategic leadership. By presenting an inexperienced or new staff member with suggestions and guidance, an entrepreneur can mold and shape this individual into exactly the correct fit for the job. Contrary to managerial leadership, strategic leadership focuses on the potential of the individual and how to best utilize their skills and talents in the long run. The best employees are those who excel in their environment and have a sense of pride in their job.

This video from Carolyn Stevens will help you get more answers to your questions.

I hope this brief overview of strategic leadership gives you a better understanding as to what it is and how you can put it to good use in your office. For fun, take this quiz from CNN Money to see if you “Are a Good Leader?”

Readers: What do you think are your strongest leadership qualities? What types of management styles do you admire most?

Wishing you luck in leadership,

Anita

Rewards From Retreats


A reader writes…

Hi Anita,

I have a team of about 10 people who have been working incredibly hard over the past few months. I want to reinforce their positive attitudes and keep the group productivity and focus flowing through a department retreat. But I am in need of some pointers to make sure the outing is both rewarding and beneficial to our group. Please help!

Dear, Retreat Ready,

Department retreats are a great way to step out of the office setting and focus on reinforcing strengths of a group or addressing areas for improvement. They help
re-center and boost creative thinking and break through the monotony of daily activities and tasks, so your employees will return to work feeling refreshed and rejuvenated by the change of pace. Retreats also promote team unity and strengthen the commitment of the group toward a common goal. I suggest you schedule a retreat at Handsleast once or twice a year.

To make a retreat produce top results, your group must be comfortable, the presentations interactive, and the topic relevant. Here is a list of things you can do to put together a fun and productive staff retreat:

Provide breakfast or morning snacks, such as coffee or muffins. Your employees will appreciate the gesture. Added bonus: Now they will not have an excuse for low energy while participating in the activities.

Encourage participants to dress comfortably and on the casual side. It can help set a tone of relaxation and remove any stuffiness that should be left at the office.

Ask your team to be prepared with real-life work achievements and issues. Sharing successes and troubles will help the group come together as one to revel in wins and to find solutions to obstacles standing in the way. Make sure you give your team enough time to prepare before the meeting – don’t spring it on them in the room – and make sure they know you expect them to participate in the discussion.

Start the retreat with an “ice breaker.”  To start your meeting off on the right foot, play a fun game or activity that brings your team closer together. The more fun and crazy, the better! One example is to have each person share something about them that is not work-related. To keep everyone at ease, be sure to make a point to say that sharing is encouraged but not required. Check out this list of funny questions to integrate into your ice breakers. My personal favorite is “If you were a vegetable, what vegetable would you be?” Some may disagree, but I am going along the lines of a chili. I like to think I am spicy!

Get people involved. Create a space for open discussion and creative thinking. Challenge your team to stir the creative juices and really think outside the box. Sharing thoughts with the team and encouraging feedback and input are where great ideas are shaped and big accomplishments take place. Keep your eyes out for a post I have in the works about hosting a successful brainstorming session.

Don’t just stand there; get up and move. Plan to have lunch off-site from the retreat. It will give your group time to stretch their legs, socialize with group, and develop relationships outside of the office. Make sure to pick a place that isn’t too loud and has a little something for everyone in attendance.

Provide visuals whenever possible. These are great for keeping the energy up and tstimulating the creative parts of the brain. Plus, I wouldn’t want to listen to me yap all day long. Throw monotony out the door and bring some images and videos into the mix.

Build in some competition and some prizes. Offer some goodies for good ideas shared, the quickest right answer to your question, and more. People love to win free stuff, and it will get your group talking and volunteering information faster.

End with a bang! People will most likely be starting to wind down after all the fun activities and discussions you have had during the day. Give everyone a little something to take home with them that ensures things end on a positive note! A card acknowledging their hard work and dedication to your team and a bag of M&Ms is just the right thing to accomplish this.

Managers, what interesting activities or ideas have you come up with to create a rewarding retreat? What were your results?

Employees, what types of activities have you participated in that worked well and others that fell short?

I can’t wait to hear from you all.

Best wishes until next time,
Anita

Stopping Work Space Soreness


A reader writes…

Dear Anita,

I have just started working at a new job a few months ago. I went from working outside and being on my feet all day to spending my day seated at a desk. I have heard that even though you may not be doing much physically, you can still cause serious injuries to your body. What can I do to prevent ailments such as neck and back soreness or carpal tunnel syndrome?

Uncomfortable Woman at DeskThanks for the question! Over the years with the increased use of computers and other technology, a significant number of folks in the workplace have settled in to a more stationary work style behind a desk. But spending 8 hour or more a day sitting is not the way our bodies were designed! Many people are facing aches and pains from inefficient and inadequate workspace set-ups. The official word for this sort of thing is “ergonomics.” Proper ergonomics can make a world of difference in your office life by reducing the potential for accidents, injuries, and poor health. To top it off, being ergonomic makes you a better performer and increases productivity. Who doesn’t like that?

Here are some key areas you need to keep in mind when redesigning your current workspace or moving into another one.Happy Woman at Desk

  1. Keep your feet flat on the floor. As much fun as it may be to dangle your feet during the day, it will not be much fun recuperating from an injured back due to lack of support.
  2. Make sure the top of your monitor(s) is just below eye level when you are seated. This will save you from neck strain and discomfort.
  3. Keep your head and neck in line with your torso and spine. Maintaining this balance will better distribute the weight through your spine and torso.
  4. Try to keep your shoulders as relaxed as possible when seated at your desk. Try rolling your shoulders forward and backward every 30 minutes or so to keep them loose and unwound.
  5.  When typing or using your computer, have plenty of room for your mouse and keyboard. Monitors should be 18-24 inches away from you. Keep wrists and hands in line with your forearms — all while having your elbows close to your body.

If your space needs updating to make it meet your ergonomic standards, talk to your supervisor or human resources representative. Remind them that good ergonomics makes good economic sense. Fewer injuries or illnesses equal a more productive and profitable workforce.

One thing I found to be very helpful is to get up and move throughout the day. Take a walk around the block, take the stairs instead of the elevator, or replace your chair with an exercise ball for half of the day. Not only will this help you feel more comfortable at your desk, but it will often lift your spirits and give you a rush of energy to help you power through projects on your plate.

Here is a quirky video I found on ergonomics in the workplace.

Now I want to hear from YOU! What do you do to keep yourself comfortable and healthy throughout the work day?

Wishing you wellness,

Anita

Have a question you would like to ask? Visit http://anitaclew.com/ask-anita/.

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Anita Clew's blog posts are intended for general guidance and should never be taken as legal advice. In all instances where harassment, inequity, or unfair treatment is believed to be present, please consult your HR Department or legal representation.
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